Tally 9 Tally 8.1 Technology Advantage

Tally offers extremely high reliability data. Tally uses a flexi-field, flexi-length, self indexed weighted file structure for a extremely compact and fast database. Tally is robust and will not be affected even if there is a power failure or if the machine is shut down while the system is still functioning and hence there will be no data loss. Tally uses signaling quality data integrity checks at a regular levels to ensure complete reliability of data.

Tally use of data integrity checks ensures that no external change to the data can pass thru Tally. It also uses a binary encoding format of storage to prevent devious grouping of information. It also offers access to the database thru an ODBC layer, which is fully activated.

Tally audit feature provides the user with administrator rights, a capability to audit for the correctness of the entries made by authorized users and alter them if needed. Once entries are audited, if there are any alterations made to those entries then Tally will display all the altered entries along with the name of the user who has altered the entry and date and time of alteration.

How to activate Tally Audit ?

Tally Audit feature can be activated during creation of Company. If the company is already created, then he can select the particular company and then select the option ‘Comp Info' (Alt+F3) and then select ‘Alter' option.

Activate ‘Use Security control' -> specify Administrator Name & Password -> activate ‘Use Tally Audit Features' and save screen.

How to audit Transactions / masters ?

Select Display -> select Statement of Accounts -> select Tally Audit -> select masters or Vouchers -> Tally, now shows all the vouchers that haven't been audited -> select F7 (accept one) and audit any entry -> or select Alt+F7 (accept all) to audit all entries.

How to audit entries that have been altered ?

If any of the entries are that is audited is altered by any one of the users, then Tally will reflect the same in Tally Audit report. Once the users vouchers option under Tally Audit, he can select F12 (Configurations) and activate the feature ‘Show entered / altered by'. Tally now displays all the entries that are altered along with the name of the person who has entered it, name of the person who has altered the same and the date of alteration. The administrator can once again audit the entries that have been altered after verifying the same.

Tally offers a data encryption option called Tally Vault. The Tally vault password given cannot be broken by any means. Tally follows D E S (Data Encryption Standard) encryption method.
How to activate Tally Vault option ?

The Tally Vault can be activated at the time of creating a new company or by altering the existing company. If it is a new company, then,

From Company Info screen, -> select Create -> Specify Company Name and other company related details -> specify Tally Vault Password and repeat the same and save screen.

If it is an existing company, then,

Load the particular the company -> select Comp Info (Alt+F3) -> select Change Tally Vault -> specify New Password and save screen.

User Defined Security Levels

Tally offers high levels of security. The user can define multiple levels of security as per his requirements and every authorized user in the company can have individual passwords with rights to use specific features only. The user with administrator level password will have full access and can set controls to other users.

How to activate Administrator level Password ?

Admin level password can be activated while creating a company.

Select Create in Company Info screen -> specify Company Name, Company address and other company related details. -> Activate security control -> specify administrator name -> specify password and repeat password and save screen.

If the company is already created, then,

-> Load Company -> select Alt+F3 (Comp Info) -> select Alter ->come down to security control and activate the feature ‘Use security control'.

How to create multiple levels of passwords ?

Load company -> select Alt+F3 (Company Info) -> select Security control -> Types of security -> specify name of security level and press enter -> select basic facilities of ‘Owner' -> specify ‘Days allowed for backdated Vouchers' i.e. the no. of days the user is allowed to go back to enter vouchers from the current . -> specify ‘Cut-off date for back dated vouchers' i.e. the last day till which the user can go back to enter transactions -> go to column ‘Disallow the following facilities' -> specify the type of access (i.e. Full access, Create, Create/alter, Display, Print etc) -> select the features to be disallowed and save screen. -> Tally allows the user to create any number of levels.

Now, select ‘Users and Passwords' under the option Security Control -> specify Name of the user, Password and level of password and save screen.

Simple and Rapid Installation

Tally has a simple menu driven installation procedure. At the time of installation the user can opt to install the program files on any drive (i.e. if the hard disk has partitions) as well as specify the directory names where the program files are to be installed. The user can also specify the location of the data directory. It does not take more than 60 seconds to install Tally on the local hard disk and takes only about 8 MB space in the local drive.

How to install Tally ?

Insert Tally Installation CD in the CD drive -> select My Computers on the desktop -> select CD drive -> Run Install.exe -> specify Path (for Program files and data directory) -> click on Install -> After Installation a message ‘Installation Successful' is displayed -> Click on Ok and Tally is installed. The Tally icon is created on desktop.

Unlimited Multi-User Support

A Multi-user Version (Gold) of Tally can be installed on a network having any number of machines (computers) working with different operating systems like NT, Win 95, 98, Win 2000. Tally works on any kind of network (i.e. NT, Novell, Peer-Peer N/W etc). The protocol needed to detect the lock is TCP/IP.

Internal Backup / Restore

Tally has an in built user friendly Backup and Restore option. The user can take a backup in the local hard disk or in any external media. Tally provides the user with capability to take backups of one or more companies or all companies in a single directory.

How to take a backup ?

In Company Information screen -> select Backup -> select Source directory and path -> select Destination (specify path) -> select the companies for which the back up has to be taken. And save screen

How to restore data ?

In Company Information screen -> select Restore -> specify destination (specify path)-> select source (specify path) -> select the companies for which have to be restored And save screen.

Removal of Data Into Separate Company

Tally allows users to maintain a company for any number of financial years. Once the books of accounts are completed for previous financial years and if the user wishes, he could split the company data into multiple companies as per financial periods required. Tally offers a feature of splitting company data. The user can specify the date from which the company has to be split and Tally will split the company to form two companies as per periods specified. Once the data has been split, the closing balance of the first period (first company) becomes opening balance for the next period (second company).
How to split Data ?

Load the company that is to be split. -> Select Company Info (Alt+F3) -> select Split Company Data -> select Company -> specify the date from which the company as to be split and save screen. Tally splits company data as per the periods specified.