Tally gives Age wise Analysis Reports and hence keeps the user informed for the range of period the bills have been outstanding. The user has the luxury of defining the Ageing periods as per his needs. e.g. 0 to 30 days, 30 to 45 days, 45 to 60 and so on. The procedure for displaying the report is given below. The aging analysis gives flexibility to do ageing by due date or bill date.
-> Select 'Ouststandings' under Display menu -> select 'Receivables ' or 'Payables' press F5 (age wise) -> select method of ageing -> specify the periods.
Flexible Voucher Numbering
Tally provides predefined vouchers and also allows the user to define different types of vouchers as per his/her needs. E.g. the user can further classify Payment Vouchers by creating vouchers by the name Bank Payment and Cash Payment Vouchers. The user can also set the voucher numbering as per his needs, which is either automatic numbering or manual numbering or have no numbering at all. Further the user can also assign Prefix and Suffix for voucher numbers and numbering can restart either from beginning of the year or month.
How to create a new Voucher Type?
Select 'Accounts Info' -> select 'Voucher Type' -> select 'create' option -> Now enter the Voucher name, specify the type of voucher, specify the method of numbering, activate or deactivate the other functions as per needs.
Flexible Classification of Accouting Heads / Chart of Accounts
Tally allows the user to define account heads as per his requirements. Tally offers 28 predefined widely used Groups. Of these 28 predefined groups 15 groups are Primary groups and the remaining 13 are sub groups. Among the 15 predefined groups 9 Groups are Balance Sheet items and the remaining 6 groups are Profit and Loss items. The user is allowed to alter the nomenclature of any of these 28 Groups. Further the user is allowed to create any number of Groups as per his/her requirements, which can either be a Primary or a Sub-Group. Tally also allows the user to have a multiple tree like structure groupings. This flexibility and ease of configuration allows Tally to be used across industries and geography.
E.g. the user can have Continent wise Debtors groupings (i.e. Asia, America, Europe, Africa, Australia) under the Group 'Sundry Debtors'. The continents can also be further bifurcated into countries and states and so on.
Bird,s Eye View / Drill Down Display
Tally allows users to Drill Down from any report to lower levels of reports till the voucher. E.g. User can view a Balance sheet and then select the required group in the Balance Sheet and drill down till the vouchers. Any changes then made in the voucher (i.e. if allowed by current security levels), is reflected real time at all levels.
Data Based reporting
Tally allows users to select any report for a particular date or for any range of dates. Once you have selected a Report, press F2 (F2 in case of Day Book) and specify the date range (From and To). You can also do simultaneous comparison side by side for any two selected periods including across financial years. All reports from Tally are generated based on the transaction date rather than the date of actual entry and hence Tally ensures that information is always represented accurately. This unique approach to bank reconciliation allows review of past date status for auditing purpose.
Voucher and Cheque Printing
Tally provides the facility to print any voucher that has been entered. The user can print the voucher as soon as he has entered the voucher or even later. Tally also provides cheque printing facility. The cheque can be printed immediately after printing the voucher or can be printed later.
To activate Cheque printing option press F11 -> activate 'Set modify company features' -> enable Cheque printing -> specify bank name (as created in Ledgers) -> Specify dimensions of Cheque. Now while entering Payment Voucher mention the name to be printed on the cheque. Once the voucher is saved Tally prompts the user to print cheque.
Tally provides columnar reports in Sales register, Purchase Register and Journal registers as well as Ledgers and Cash / Bank Books.
For Columnar Reports, Select Display -> Accounts Book -> select any of the registers -> Press F5 (Columnar).