You can have the best software and still be inefficient. The primary purpose of a software is to make your work easy while improving your efficiency. Similarly, Tally too is used to increase the efficiency of a business. Knowing the best Tally tips and tricks is a good way of ensuring you are not just using the software efficiently but making sure you complete your work quickly and more smartly
There are many Tally tips and tricks that we will see further in this blog. These tips and tricks are applicable to both Tally. ERP 9 and TallyPrime. Starting from the most common to some lesser known tricks that you as a Tally user can start using to up your Tally-game.
Backup
We all know how Tally allows you to take manual backups from time to time. Many Tally users opt for an auto-backup system as a trick to save their precious time and allow for more efficient system based backup instead of a manual backup. Read more about our auto backup system in Tally Smart Backup ++ here.
Tally and other software
Businesses use different software for different purposes. It becomes important for software to be collaborative. Tally too is collaborative as it allows data to be exported. For importing data in Tally you can use Excel to Tally import utility. It allows for easy data transfer from excel to Tally.
Tally Access
Tally is a highly secure and trusted business management software. And thus by default, it can be accessed offline only. Today, too many users require Tally online or Tally on Cloud and thus Tally too can be used online. Here’s how - using Tally on Cloud for businesses. Read more about Tally on Cloud here.
Digitise documents
Digital documents save a lot of resources like storage space, processing time, printing and other expenses. One trick to avoid expenditure of these expenses is to digitally sign documents and share documents online. In this way just by replacing a hard copy of documents with a soft copy using Digital Signature, you can save a lot of resources. You can read more about Digital Signature here.
MIS report generator
Generating reports from time to time is a need for every business. It’s a part of routine checks to monitor the business sales and expenses. Such reports are often referred to as MIS reports. These reports are mostly excel based and require data from Tally. Creating these reports requires you to take data from Tally and then enter it in excel. This whole process can be avoided by automatically creating the entire excel based report using Tally data by using Tally Sheet Magic.
Audit Trail
When multiple users work with Tally, it becomes difficult to identify specifically which user has performed which activity. You can use the Tally in-built feature to create a complete audit trail of all user actions. This feature is great for businesses with multiple Tally users. You can get this feature in Tally.ERP 9 too. Visit Audit trail with deleted voucher history to know more.
Voucher type level security
If the whole Tally data is made available to any Tally user, there are high chances of data getting stolen or data being misused. One trick to manage this concern is to assign user rights to each user as per their job role. This Tally trick will allow you to keep your data free from mismanagement and harm. Learn more about Voucher Type Level Security here.
Auditing Efficiency
What is the most time consuming and unnecessary task for most accountants? It is probably document management and document retrieval. As an accountant it becomes difficult to make sure all transaction-related and supporting documents are stored systematically and also locate it when the need arises. One trick to avoid this extra work is to scan the documents and save it along with the transaction. This will allow the auditor or any other person to easily verify the entries without the need to retrieve the physical documents. Read about Multi-file attachment in Tally here.
Inventory Management
Inventory management can be simplified and dealt with easily by the use of Barcode and label printing in Tally. Barcode makes Tally usage for inventory maintenance very easy. One tip to create labels is to use Barcode and label printing in Tally.
These are some of the Tally tips and tricks that you can implement today. There are many other business specific tips that can help solve your business challenge. It is not possible to list down all the possibilities. Thus we recommend you ask our Tally experts for any other tips that can improvise your business process
